By-Laws of the Italian Academy of Cuisine
TITLE I: CULTURAL AND EDITORIAL ACTIVITIES
TITLE II: THE ACADEMICIANS
TITLE III- THE DELEGATE AND THE REGIONAL COORDINATOR
TITLE IV: THE DELEGATIONS
TITLE V: GOVERNING BODIES
TITLE VI: AWARDS, CERTIFICATES AND RECOGNITION
1. The Centro Studi “Franco Marenghi” (Franco Marenghi Study Center) shall study, analyze and consult on issues related to Italian cuisine that are of a historical, economic, sociological, gastronomic, nutritional and technical nature and play a significant role in achieving the aims and goals of the Academy.
2. The “Franco Marenghi” Study Center shall provide general guidelines to the President’s Council as to the cultural activities of the Academy together with well-known and respected experts in the field.
3. The terms of the President of the Study Center and its members shall begin and expire concurrently with the other central bodies of the Academy in accordance with Article 9 of the Statute. The appointments may be revoked at any time by the President’s Council subject to prior consultation with the President of the Study Center.
4. The President of the “Franco Marenghi” Study Center is nominated by the President’s Council. He then in turn proposes to the President the nomination of a Vice President, Secretary, and a maximum of fifteen members competent in the sectors of gastronomy and the civilization of the table.
5. The meetings of the “Franco Marenghi” Study Center, shall be convened by its President at least twice a year. A copy of the minutes of the meetings shall be sent to the President’s Council of the Academy.
To enable the “Franco Marenghi” Study Center to carry out its functions, “Centri Studi Territoriali” (CST) (Regional Study Centers) can be instituted, coordinated by the “Franco Marenghi” Study Center , to study phenomena and subjects of a local nature within defined geographic areas as set out in Article 23 of the Statute. The nomination of the Director and the members of the CST is the responsibility of the President of the “Franco Marenghi” Study Center, with the advice and counsel of the Delegate of the Delegation that lies within the territory of the Regional Study Center, and of the local Coordinator, who is a de facto member of the CST. The local Coordinator cannot also be the Director of the CST.
The “Biblioteca Giuseppe Dell’Osso” (Giuseppe Dell’Osso Library), is set up to hold the literary works obtained through donations or acquisitions. The Library, administered by the Secretary General, is part of the “Servizio Bibliotecario Nazionale SBN” (National Library Service), a network established by the Ministry of “Beni ed Attività Culturali” (Cultural Assets and Activities), and is open to the public.
1. The Academy shall produce publications to highlight its institutional goals and consist primarily of its monthly magazine and the “Restaurant Guide” which may be published in paper form and/or electronically on the Academy’s Website.
2. The Secretariat of the Academy periodically edits the publication of the “Carnet degli Accademici” (Academy Member’s Handbook) which is distributed to all members directly or through the Delegate. In accordance with current law, the information contained in this handbook is considered private and no use shall be made of such information for commercial, promotional or advertising purposes.
3. Publications shall be distributed by the Academy Secretariat to all Academy members in good standing.
4. The delegations may, at their own expense and on their own initiative, publish the proceedings of the cultural meetings they organize and other projects related to gastronomy, subject to authorization by the President’s Council, which may, exceptionally, grant ad hoc funding or support the publication of the their proceedings.
5. Delegations, Study Centers and Academicians are not authorized to launch internet sites or publish newsletters, notices, bulletins or other similar materials in the name of the Italian Academy of Cuisine or its regional bodies except to the members of their own Delegation or local Study Center; however they may participate in blogs and social networks as long as the content exclusively reflects that Delegation’s activity and the organization’s logo appears with the name of the Delegation.
1. The function of the magazine of the Academy is to act as a unifying vehicle for the organization; it is therefore open to the contributions from all Academy members.
2. Reports of convivial meetings in the Delegations may be published only if they are sent to the Academy’s Secretariat no later than thirty days prior to the date of the event.
3. The magazine, the “Restaurant Guide” and all other Academy publications, including those published locally by the Delegations, are prohibited from carrying advertisements relating to wine, food, restaurants or cooking schools.
As a testimony to the wealth of knowledge of the individual Delegations in Italy and abroad, and as proof of the organizational efficiency of the Academy itself, the criteria used in the descriptions and assessments of restaurants listed in the “Restaurant Guide” must be uniform and follow the guidelines issued from time to time by the President or the Secretary General to the Delegates and Regional Coordinators.
1. Convivial meetings among Academy members in the individual delegations are essential to achieving the Academy’s institutional goals.
2. Convivial meetings of Academy members in each Delegation shall be held at least once every two months, with a minimum number of 6 per year, besides appropriate frequent visits to monitor restaurants in the area of the Delegation also by individual Academy members, preferably in the framework of an annual programme established by the Delegate with the Delegation Advisory Board.
3. At the end of the convivial meeting organized by the Symposiarch chosen by the Delegate, the Academicians of the Delegation will conduct an evaluation by means of the appropriate ballot. There will be no evaluation for convivial meetings held in clubs, private homes or locations that are not open to the public.
4. Smoking is prohibited during Academy meals.
5. Convivial meetings may be held from time to time outside the Delegation’s own area, but in such cases the Delegate of the other area must be notified in advance and no evaluations shall be made, prizes or awards given or any window stickers, pennants etc. presented.
6. Before organizing cultural and gastronomic events outside of regular Academic convivial meetings, the Delegate must submit the program to the Secretary General at least 30 days prior to the event. The Delegate must obtain authorization before allowing the logo or name of the Academy to be used or accepting the sponsorship and official representation of the Academy in special events.
7. Reports about other Academy activities outside of the normal convivial meetings shall be sent to the Secretariat of the Academy for possible publication in the Academy magazine.
1. Only candidates who have a recognized moral reputation and an acknowledged and true inclination towards culinary culture shall be entitled to become Academicians, provided the conditions indicated under Article 5 of the Statute are fulfilled.
2. An application for admission, according to Article 5 of the Statute, must be submitted to the President of the Academy by means of the appropriate form, and should include a short CV of the candidate, a declaration of his/her adherence to the Academy’s goals, acceptance of the norms of the Statute, Bylaws and the Code of Ethics as well collection and release of personal data by the Academy in accordance with its institutional norms. Such application, signed by the candidate for admission and two presenting Academicians from the relevant Delegation, must also be signed by the proposing Delegate as evidence of his/her approval and declaration of acceptance of the above paragraph, subject to the approval by his/her Consulta.
3. It is the duty of an Academician to contribute, with loyalty, friendship and sense of belonging to the well being of his/her own Delegation. He or she agrees to abide by the decisions legitimately taken by the Delegation’s Consulta within the terms of the norms of the Statute, Bylaws and Code of Ethics. At any time an Academician may submit his/her resignation by announcing it to the Delegate, or by submitting it in writing to the President of the Academy with a copy to the Delegate. Resignation does not entitle an Academician to be reimbursed for the annual dues paid.
4. The candidate, if accepted, shall pay the membership dues within thirty days of receiving notice that his/her application has been accepted.
5. The social dues, exclusively in the first year of membership, are increased by two-thirds with reference to the annual dues established by the Academic Council.
6. Each year, the Academy member who has paid his/her dues shall receive, through the Delegate, a membership card or an annual endorsement proving membership in the Academy and upon admission, the Academy’s insignia.
7. All positions on the central and local statutory bodies of the Academy shall be considered purely honorary.
8. Any Academy member who, during the course of the Academic year, has not participated in at least one third of the delegation’s convivial meetings, or a minimum of two events per year, without providing due justification of his/her absence in writing, shall be disqualified from membership.
9. In accordance with Article 8 of the Statute, the above-mentioned disqualification shall contain the grounds for action provided by the Delegate together with the opinion of the Delegation Advisory Board, and shall be sent to the disqualified Academy member by the President of the Academy together with an explanatory registered letter with a return receipt.
10. Disqualification shall begin on the date the notice of disqualification is received. An appeal may be lodged with the Arbitration Board within 30 days of said receipt. The Arbitration Board must act within sixty days of receiving the appeal, and its decision is final.
11. The disqualified Academy member shall have no right to the reimbursement of his/her membership dues.
1. Academy members are required to pay their annual membership dues, as set by the Academy Advisory Council, via their Delegate, no later than March 31.
2. Any Academy member who, following the Delegate’s written request for payment, sent via regular or electronic mail , has not made payment of his/her annual dues prior to June 30 shall be disqualified.
3. Disqualification as per the above paragraph shall be decided by the President of the Academy in accordance with Article 8 of the Statute, based on the Delegate’s judgment in the name of the Delegation’s Advisory Board.
4. The decision shall be sent to the delinquent member by the President of the Academy by registered letter with return receipt.
5. Disqualification shall begin from the date the notice of disqualification is received, and an appeal lodged with the Arbitration Board within thirty days of such date of receipt. The Arbitration Board must come to its decision within sixty days of receiving the appeal, The Board’s decision shall be final.
1. An Academician who uses the name of the Academy or its symbols (logo, letterhead, guides, posters, stickers etc.) and the data contained in the “Carnet degli Accademici” (Roster of Academicians) for political, commercial, promotional or publicity related aims outside strict institutional use, or who has been condemned for having done so in the past, or whose moral conduct damages the good name of the Academy, or who does not abide by the Norms of the Statute, Bylaws, or Code of Ethics or the legitimate decisions of the Academic Council, the President’s Council or the Arbitration Board, may be subject to a written recall by the President and can be excluded from membership by the President with prior approval of the President’s Council and the Delegate.
2. Expulsion may be proposed to the President of the Academy by the relevant Delegate.
3. The President of the Academy will directly supervise the members of the central bodies, including Delegates, the honorary members, the regional coordinators, and the members of the “Franco Marenghi” Study Center with the consent of the President’s council.
4. The decision to expel an Academician shall be communicated to him or her by the President of the Academy via registered mail with return receipt.
5. The expulsion shall begin on the date the notice of expulsion is received and may be appealed to the Arbitration Board within thirty days of receipt. The Board shall come to a decision within sixty days of receipt of the appeal, and its decision shall be final.
6. The expelled Academy member shall have no right to the reimbursement of his/her membership dues.
1. An Academician can only be a member of the Delegation of his/her primary residence, with some exceptions granted by the President’s Council with the consent of the Delegates responsible for the jurisdiction.
2. The Academy member who moves from his/her customary place of residence to the area of another Delegation may, through the Delegate of the original area, ask the President of the Academy for a transfer.
3. In the event that more than one Delegation has been established in the place where the member intends to move, the request for admission shall be addressed to only one Delegation.
4. The Academician who has moved his or her residence to a foreign country for a period exceeding one year, in a place where no Delegation exists, is considered to have resigned according to Article 8 of the Statute. Alternatively, the Academician may petition the President to be transferred to another Delegation as indicated by the President’s Council, as necessary. In the event of an Academician’s withdrawal from a Delegation and subsequent relocation to place where another Delegation exists, the Academician can petition the President for readmission, provided the requisites set forth in Art. 5 of the Statute continue to be met, and is required to pay only the annual dues.
5. The President will accept the aforementioned applications with the consent of both the Delegate of the Delegation where the applicant intends to relocate and the Delegate of the previous Delegation.
1. The Delegate is responsible for actively collaborating with the central statutory bodies in order to achieve the institutional goals of the Academy.
2. The Delegate shall be personally responsible for the proper administration of the Delegation.
3. In the interest of furthering knowledge, collegiality and updating information, special meetings of delegates may be organized.
4. The central statutory bodies of the Academy shall not be responsible for any budget deficits of the Delegation.
5. The Delegate is prohibited from hiring salaried staff.
6. Delegates located abroad shall establish relationships with official Italian representatives and local institutions in order to obtain their full assistance regarding the initiatives of the Delegation.
Notwithstanding the prerogatives and responsibilities of the Delegate and the Delegation Advisory Board, in addition to those established in Article 23 of the Statute, the Regional Coordinator shall have the following duties:
a) advise the President’s Council with regard to the establishment of new Delegations in the Coordinator’s area of jurisdiction;
b) assist the Delegates with establishing the geographic limits of his/her area of jurisdiction;
c) participate in the meetings of the Regional Study Center in his/her area of jurisdiction;
d) coordinate the evaluation of the restaurants with the highest evaluations as proposed by the Delegates in his/her area.
1. Upon the expiration of the Delegate’s term (as per Article 9 of the Statute) the President’s Council can confirm the outgoing Delegate according to Article 17 of the Statute. Alternatively, it can request that the Academicians of the Delegation, having been polled by the outgoing Delegate or in his absence by the vice-Delegate with the higher Academic seniority, or failing that, the Consulta member with the higher Academic seniority, or failing that, by the President of the Academy, to consider one or more candidates for the office among the members who are in good standing and up-to-date in their dues.
2. In the event of resignation, death or revocation of the Delegate, the Academicians having been polled by the outgoing Delegate (or in his absence by the vice Delegate with the higher academic seniority, or failing that, by the Consulta member with the higher Academic seniority, or failing that by the President of the Academy) should indicate to the President’s Council one or more candidates among the members in good standing and up-to-date with their dues.
3. According to Article 24 of the Statute, the President’s Council will take into consideration the recommendations outlined above which must be submitted within 30 days from the request or the event and that must be accompanied by an exhaustive Academic curriculum. After proper evaluation, the President’s Council will proceed to nominate the Delegate according to Article 17 of the Statute, or can ask the Academicians of the Delegation to recommend another candidate. Should the Academicians of the Delegation be unable to present their recommendation within the prescribed time the President’s Council should proceed with the nomination on its own authority.
4. If it is unable to nominate a new delegate, the Council may dissolve the Delegation in question.
5. The Academicians of a Delegation that has been closed may explicitly request to be transferred to a neighboring Delegation (should it exist) with the rules and regulations stipulated by the present By-Laws.
6. In any event the Academic dues are not refundable.
1. In addition to the norms laid out in Article 10 of the current Bylaws, the Delegate and Regional Coordinator can be revoked, in accordance with Article 17 i) of the Statute, through action taken at any time by the President’s Council, for not observing the norms laid out in the Statute, Bylaws, Code of Ethics, or any other directive emanated by the Governing Bodies of the Academy.
2. The decision shall be sent in a letter with return receipt by the President of the Academy to the Delegate or Regional Coordinator who has been removed.
3. The decision to remove shall take effect from the date the notice of removal is received. An appeal may be lodged with the Arbitration Board within thirty days of the date of receipt. The Arbitration Board must reach its decision within sixty days of receiving the appeal, and their decision shall be final.
4. The removal, in itself, shall not entail expulsion or disqualification from the Academy, except in the cases contemplated in Article 10.
1. Should a Delegate resign or relinquish office for any reason, the Delegate or the Vice Delegate with the higher Academic seniority or, failing that, the Consulta member with higher Academic seniority should communicate the situation to the President of the Academy as soon as possible.
2. The Delegate who has resigned shall remain in his/her post until the new Delegate is appointed. Should this not be possible for whatever reason, the Vice Delegate with the most seniority in the Academy or failing this, the Board member with the most seniority in the Academy shall assume the functions of interim Delegate.
1. The minimum number required to constitute a Delegation is twelve members in Italy and nine members abroad. A formal request proposing the constitution of a Delegation must be submitted to the President of the Academy. The appropriate form must be used and must include information on the proposed members, brief CVs, a declaration of adherence to the goals of the Academy, and acceptance of the norms of the Statute, Bylaws and Code of Ethics and collection and release of personal data by the Academy in accordance with its institutional norms.
2. The name of the proposed Delegate shall be indicated on the application for the establishment of the Delegation.
3. The President’s Council shall discuss the establishment of the new Delegation and determine its geographic reach, in consultation with both the competent Regional Coordinator and the Delegate or Delegates whose own area could be affected by the new formation.
4. Once the establishment is made official, the President’s Council shall appoint the Delegate in accordance with Article 17 (e, f) of the Statute.
5. If a Delegation falls below nine active members for any reason, it may be closed by the President’s Council, or, in the case of a Delegation abroad, transformed into a Legation, as described in paragraph 7.
6. The Academicians of the Delegation that has been dissolved may petition for transfer to another Delegation according to the terms of the By-Laws.
7. In the event that it is not possible to constitute a Delegation abroad according to the requirements outlined in the previous paragraph, the President can, with the approval of the President’s Council, nominate a Legate. His or her task shall be to maintain contact with the Italian and local authorities, with Italian restaurants and with communication outlets. The Legate and any other members of the Legation must be Academicians in good standing and must report to the President or member of the President’s Council as necessary. The Legate has neither the rights nor duties of a Delegate and his/her nomination may be revoked by the President at any time.
1. According to Article 25 of the Statute, the Delegate must establish as soon as possible the Delegation Advisory Board from among the members in good standing, and nominate one or two vice-Delegates from among the Consulta members, and a Secretary and a Treasurer, entrusting them with the necessary authority for the proper functioning of the Delegation. The position of Treasurer may be combined with other positions, while the positions of Vice Delegate and Secretary cannot be combined.
2. The Delegation Advisory Board will serve concurrently with the Delegate, who has the authority to replace and nominate new Consulta members at any time, as called for by Article 25 of the Statute.
3. The Secretary shall be responsible for drafting the minutes of Advisory Board meetings and may also serve as Delegation Treasurer if one has not been nominated.
1. The Regular Sessions and the Special Sessions of the General Assembly of Delegates shall be convoked by the President of the Academy or in his/her absence by the First Vice President, or in his/her absence by the other Vice President, or failing that, by the Secretary General; notification must be sent to Delegates at least thirty days prior to the Assembly session.
2. The notification shall contain the agenda.
3. Proxies, as set out in Article 24 of the Statute, shall be sent to the Secretariat of the Academy at least fifteen days prior to the Assembly session.
1. With regard to the Regular Session of the General Assembly of Delegates and in accordance with Articles 10 and 11 of the Statute, the President’s Council shall have the power to nominate a candidate for election to the position of President of the Academy.
2. The President’s Council shall also have the power to present a list of candidates for election as members of the Academy Advisory Council, the Board of Auditors and the Arbitration Board.
3. Any Academy member, in accordance with the provisions of Article 11 of the Statute, may be a candidate for the position of President of the Academy or an elected member of the Academy Advisory Council, the Board of Auditors or the Arbitration Board.
The member shall submit his/her candidacy to the Secretariat of the Academy at least thirty days prior to the opening day of the General Assembly session. The Academy member may be a candidate for only one of the above positions.
A Honor Roll shall be established by the Italian Academy of Cuisine. The following Academy members shall be appointed, once they have completed their term in office provided they have not been appointed or elected to any other position in the central or local statutory bodies referred to in Article 9 of the Statute.
a) Members by right: Presidents, Vice Presidents, Secretaries General, Chairmen of the Arbitration Board, Chairmen of the Board of Auditors, Presidents of the “Franco Marenghi” Study Center .
b) Members of the Academy Advisory Council co-opted in accordance with Article 13 of the Statute who submit a specific application to the President’s Council or who do not refuse an offer made to them by said Council.
Admission to the Honor Roll shall exempt the member from payment of membership dues and from the requirement to attend convivial meetings of the Academy.
1. In accordance with Article 15 of the Statute, the President of the “Franco Marenghi” Study Center and the Arbitration Board, the Regional Coordinators and the Magazine’s Editor-in-Chief may be invited to attend the meetings of the Academy Advisory Council but will not have the right to vote.
2. The Auditors shall take part in the Academy Advisory Council in accordance with their statutory responsibilities, as set out in the Italian civil code with reference to the Board of Statutory Auditors.
Subject to the agreement of the President’s Council, the President of the Academy may open bank accounts in the name of the Academy under his/her sole or joint signature with that of the Treasurer, and may operate said accounts for the day to day administration of the Academy.
1. The President’s Council shall establish the policy for the reimbursement of expenses incurred by members of the central statutory bodies and the “Franco Marenghi” Study Center, reimbursement shall be based on the position held and will require supporting documentation.
2. All expenses incurred in carrying out the institutional business of the bodies of the Academy and the “Franco Marenghi” Study Center shall be itemized in the budget.
The General Assembly of Delegates, the President’s Council, the Advisory Council of the Academy, the Board of Auditors, the Arbitration Board, the Delegation Advisory Board and the “Franco Marenghi” Study Center shall keep regular records of the minutes of their respective meetings.
1. Following the reading of the report submitted by the Board of Auditors, the President’s Council will each year present to the Academic Consulta the balance sheet by the end of June and the projected budget by the end of November. Income and Debits must be specifically listed.
2. Copies of the Balance Sheet approved by the Academy Advisory Council shall be sent to all sitting Delegates within sixty days of its approval.
3. The Academy’s fiscal year shall run from January 1 to December 31 of each year.
1. Any member of the Board of Auditors may at any time review the accounts and related documents at the Academy’s administrative offices.
2. The Board of Auditors shall submit its annual report and final balance sheet to the President’s Council as per the preceding Article at least eight days prior to the meeting of the Academy Advisory Council called to approve it.
1. In addition to the items set forth in Article 22 of the Statute and to the recourses called for by the current Bylaws regarding articles 8 and 9 (lapse in membership), 10 (exclusion) and 15 (revocation), the Arbitration Board is also charged with the resolution of any dispute that may arise with a Delegation, between Delegations or Academic bodies, regarding factors inherent to Academic activities and the compliance with the Code of Ethics.
2. All disputes or controversies must be submitted to the Arbitration Board within 30 days.
3. Petitions must contain a full presentation of the facts and should be sent both to the President of the Arbitration Board as well as to all interested parties. Petitions to the Board will not disrupt the effectiveness of the resolutions by the governing bodies of the Academy.
4. The President of the Arbitration Board may, after having informed the concerned parties and in the absence of a specific request not to do so by one or all of them, act as friendly mediator and pass final judgment on the case.
5. With the unanimous agreement of all members of the Board in-person meetings may be replaced by long distance communication and deliberation, via email or other forms of telecommunication.
6. In the event that a member of the Board is a party to a dispute, he or she shall be replaced by another member.
7. The decisions of the Arbitration Board, or its President shall be rendered within 60 days. Their decisions are final and not subject to appeal, in accordance with regulations set forth in the By-Laws and the Statute.
1. In accordance with Article 17 (i) of the Statute, by March each year, and subject to the agreement of the Delegation Advisory Board, the Delegate may send proposals for Academy prizes and certificates to the President’s Council for approval. The prizes under consideration are the following:
a) The Orio Vergani award to persons, organizations or associations outside the Academy that have honored with their work and activities the gastronomic culture and the civilization of the Italian table in any field in Italy or abroad.
b) The Dino Villani Award for a traditional, home-grown product that should be encouraged and protected.
c) The Giovanni Nuvoletti award to persons, restaurateurs or organizations unrelated to the Academy that have significantly contributed to the knowledge and enhancement of good traditional regional cuisine.
d) The Luigi Volpicelli Award to the Delegation that has developed menus of particular gastronomic, artistic and graphic value;
e) The Massimo Alberini Award is awarded by a Delegation to those commercial enterprises unrelated to the Academy that for a long time have offered the public home-made, artisanal food produced with high quality ingredients and techniques that respect local traditions.
f) The Diploma of “Excellent Cuisine” in Italy, and the Diploma of “Good Cuisine” in Italy and abroad, to restaurants and trattorie.
The above-mentioned awards will take the form of either a document of recognition, a monetary sum, a work of art or a plaque, to be decided by the President’s Council.
2. The elimination, change and introduction of recognition awards shall be the responsibility of the President’s Council and shall not require any amendment to these By-Laws.
3. The Delegations and study centers may not issue certificates, testimonials, awards or scholarships in the name of the Italian Academy of Cuisine without the previous authorization of the President’s Council.
Subject to approval by the Delegation Advisory Board, the Delegate may send requests, with all relevant documentation, to the President’s Council for classic traditional local recipes to be registered with public or private entities. Such registration shall be subject to the agreement of the President’s Council.
The By-Laws of the Italian Academy of Cuisine were approved on May 26, 2016 at a meeting of the Academy Advisory Council in Milan.